.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Sep 21st - Budget Hearing & Regular Board Meeting Budget Hearing President Means called the Budget Hearing to order at 6:45 PM. Present: Eads, Freebairn, Hales, Hutchinson, Kile, Means, Young Absent: None Others Present: Superintendent Hall, Principal Hettmansberger, Gary Henry, Jacob Roskovensky, Terry Sullivan, Barb Board Discussion of FY10 Final Budget occurred. Superintendent Hall: Total budget for fiscal year is $5,380,491. Reduced the projected income has read that sales tax and income tax will be down about 8%. Eads joined the meeting at 6:48 PM. Some expenses were moved to the Tort fund and ultimately some Working Cash funds will go into the Education fund. While meeting with the finance committee they came up with some ways to save money without too much disruption. Estimate cutting about $150,000 in expenses. EAV is expected to continue to go up based on farmland assessment. About $4.00 per hundred dollars goes to the school district. The levy will go up over 5% of the previous years levy so we must have a truth in taxation hearing. The actual increase for homeowners will be about 8.5% of their school dollars or approximately 5% of their total tax dollars. Budget Hearing adjourned at 7:04 PM. Regular Board Meeting President Means called the meeting to order at 7:04 PM. Present: Eads, Freebairn, Hales, Hutchinson, Kile, Means, Young Absent: None Others Present: Superintendent Hall, Principal Hettmansberger, Gary Henry, Jacob Roskovensky, Terry Sullivan, Barb Board President Means welcomed everyone to the meeting. Board approved the following Consent Agenda items: Treasurer’s Report Activity Reports of July and August Resignation: Patricia Thompson, District Treasurer Appointment of Principal Hettmansberger as the Authorized Signer of all Student Activity Funds Appointment of Cheri Dosch as Treasurer of all Student Activity Funds Final Reading of School Board Policies: 4:170 Operational Services: Safety 6:280 Instruction: Grading and Promotion Risk Management Plan FFA Officers field trip to National Convention in Indianapolis, IN, October 21-23, 2009 Applications for Recognition of Schools 2009-2010 FY10 Budget Principal Hettmansberger had received a bus and field trip request form for Career English to go to Universal Indiana. The form was received too late to add to the board agenda but he wanted to the Board to be aware of it as it will be an out-of-state trip. Board approved payment of bills as presented with the exception of a bill from Reliable for repair of the ice machine. Board approved Regular Meeting minutes of August 17, 2009. Thank you card was received from the family of Red Hanna. Principal’s Report – Mr. Hettmansberger: School Year is off to a great start. The process seems to get smoother each year. Very few discipline issues so far. New staff is settling in and doing well. Homecoming week was a success. Congratulated Queen Jessica Young and King Dylan Ross. Gave a big thank you to Mrs. Boland and the Student Council for all the very hard work they did during homecoming week. They put a lot of effort into this each year. Staff Development day will be September 22. Looking at ending the Shiloh Open House for grades 3-6. Teachers are becoming frustrated and discouraged because less than half of the parents bother to show up. With the technology we have available parents can go online and see what’s going on in the classroom at their convenience and not have to schedule coming to school on a specific evening. We would like to do a preregistration in the spring. The track co-op with Heritage is pretty much dissolved based on the numbers. Will have to decide if we want to continue with our own program. Young asked how the new schedule is working. Principal feels that on the discipline side it has made a big improvement. On the grade side we have a lot of students on the ineligible list. He will continue to monitor the pros and cons of the schedule. Young asked how the H1N1 situation is being monitored. Shiloh is using the guidelines put out by the health department that a person must be fever free for 5 days without the use of any fever reducing medication. Superintendent noted we have purchased additional alcohol wipes and the custodial staff is being extra diligent in disinfecting surfaces most often touched throughout the buildings. Kile questioned the condition and use of the secondary junior high baseball field at Shiloh. Superintendent will prepare costs, pros and cons, etc. regarding the fields at Shiloh and the field at Newman for the Board. This will be added as a discussion item on the October agenda. Kile noted he had received a parent complaint that there is no shuttle to pick up players at Broadlands after football practice. Principal said that tonight is their first night of practice at Broadlands and a shuttle was provided. Perhaps the parent has a JFL player which is not a school team. Kile questioned if body odor is a big enough concern to warrant letters being sent home with students addressing this issue. Principal said it is a major problem especially with the junior high and high school students. Kile questioned if the pretzel and cheese offered as an entrée on the menu this month met the dietary guidelines. He was assured by the administration that Aramark complies with all of the USFDA guidelines and regulations. Means feels the football field fence needs to come out before someone gets hurt. He suggested that we play all games at Broadlands next year because our field is in such bad shape. This will be added as a discussion item on the October agenda. Superintendent’s Report – Dr. Hall: Questioned the meeting schedule of the Board committees. President Means said they normally meet when there is a need. A manual containing the job description of all employees, administrator contracts, evaluation forms for all employees, and the union contract is being complied and will be kept in the Unit Office. Board approved Administrative Compensation Package. Board approved Memorandum of Agreement Board appointed Barb Board as District Treasurer and set a salary of $4,500. Board set 8th grade promotion date and time of May 20, 2010 at 7:00 PM and High School Graduation date and time of May 21, 2010 at 7:00 PM. From his recollection Kile thought the Board was to discuss the issue of whether to continue or eliminate the 8th grade promotion ceremony this year. This will be added as a discussion item (for the 2010-2011 school year) on the October agenda. Discussion of Home Economics position. Mrs. North is retiring at the end of this school year. She is very agreeable to working as a ½ time home economics teacher next year and continuing as FCCLA sponsor. We will lose some course offerings: possibly a foods class, child development, and junior high enrichment. Discussion of Athletic Passes: Consensus of the Board was to sell individual sports passes at $35.00 and to provide a media pass for the Newman Independent and the Beacon News. Discussion of School Board Convention. One room reservation has been sold. First Reading of the following Board Policies occurred: 2:100 School Board: Board Member Conflict of Interest 2:240 School Board: Board Policy Development 2:260 School Board: Uniform Grievance Procedure 5:220 Professional Personnel: Substitute Teachers 6:15 Instruction: School Accountability 7:70 Students: Attendance and Truancy 8:110 Community Relations: Public Suggestions and Complaints Board went into Executive Session at 8:07 PM. Board returned to Open Session at 8:36 PM. Board approved Resolution Reference Employee Fitness for Duty Examination. Board approved Severance Compensation Package of $1,000 for Patricia Thompson. Meeting adjourned at 8:38 PM.