.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Oct 19th - Regular Board Meeting Regular Board Meeting President Means called the meeting to order at 7:00 PM. Present: Eads, Freebairn, Hales, Hutchinson, Means, Young Absent: Kile Others Present: Superintendent Hall, Principal Hettmansberger, Gary Henry, Allison Wilson, Ryan Addis, Nelsen Starkey, Debbie Akers, Nancy Reed, Barb Board President Means welcomed everyone to the meeting. Board approved the following Consent Agenda items: Employment of Personnel: Maegan Golloway, HS Softball Coach Treasurer’s Report Activity Report Final Reading of School Board Policies: 2:100 2:240 2:260 5:220 6:15 7:70 8:110 District Insurance Renewal Package Amended 2009-2010 Fee Schedule Resolution of Lodge, Association or Other Similar Organization Annual Title I Report 2009 State Report Cards Board approved: Budget Hearing minutes of September 21, 2009 Regular Meeting minutes of September 21, 2009 Payment of bills Allison Wilson and Ryan Addis addressed the Board, thanking them for the opportunity for the 8th grade Literature students to go to EIU to see the play “Step on a Crack.” Principal’s Report – Mr. Hettmansberger: things are running smoothly. Parent-Teacher conferences start on Thursday. Freebairn asked how the schedule was working. Principal responded that there have been seven suspensions this year vs 20-25 last year (K-12). Eligibility is about the same. Superintendent’s Report – Dr. Hall: was at a recent superintendents meeting where state finances were predicted to be prorated big time for May and June. Schools will probably not receive their May and June payments at all. It is also predicted that the 2010-2011 foundation level will be less for state aid. If this is true it will be the first time ever in the state for a decline in the foundation level. Discussion of the following occurred: Internet Safety Policy review and public comment: There were no comments on the policy. Sports co-operative: Superintendent Hall spoke with the Heritage administration and coaches about an across-the-board sports cooperative. The administration and coaches appear to be in favor of this but six of the seven board members have expressed that they are adamantly against it. Hutchinson feels the board should request a co-op discussion meeting to show that we’re open to discussion and let Heritage be the one to say they are not interested. Dr. Hall was directed to schedule a meeting between the athletic committee and Heritage. Pending the outcome of that meeting the board may explore talks with Villa Grove. 8th Grade Promotion Ceremony: Superintendent Hall surveyed area schools and most have a very short 8th grade promotion ceremony. Some schools divide their board members between the promotion ceremony and high school graduation. Most schools issue a statement to parents not to go to a lot of extra expense for the event. Eads proposed consolidating the junior high awards program and 8th grade promotion. The administration will consider the ramifications of consolidating the programs and will report back to the board next month. Softball and Baseball fields’ condition and use: Superintendent Hall talked with Coach Conn who expressed his preference to use the field at Shiloh. Hutchinson expressed concern of the expense (~$3,000) for lime and crushed brick when the board is looking at budget cuts and we can use the field at Newman free of charge as the city pays for the lights and upkeep of the field. Football field condition: Superintendent Hall reported that the field needs new chain link fence on both sides. It also needs to be fertilized now and in the spring. Money for the fence could come out of tort or life safety. Gate receipts this year were $2400 with concessions netting $1600. He will get an exact cost for the fence. School Board Convention – Expense Voucher was included in the board packet. 2009 IASB Delegate Assembly Meeting – Report to the Membership: Hutchinson reviewed the twelve resolutions and the IASB stance on each. These resolutions are on the table to be considered at the convention in November. Other: Freebairn called and spoke to Dick Wagoner about the sewer smell in the elementary girls’ restroom with a possible solution of putting a trap on the outside of the building. Superintendent Hall will check into this. Hutchinson suggested a board retreat after the convention. Freebairn suggested the strategic planning committee meet first and set up an agenda for the retreat. Board went into Executive Session at 8:14 PM. Board returned to Open Session at 9:16 PM Meeting adjourned at 9:17 PM.