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School Board Meeting Briefs
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BOARD OF EDUCATION
Jun 25, 2007 Regular Board Meeting
The meeting was called to order at 7:00 PM by President Means.
Board members present: Brown, Hales, Hutchinson, Freebairn, Means, Young
Absent: Kile
Others Present: Superintendent Acklin, Principal Hettmansberger, Gary Lewis, Terry Sullivan, Gary Henry, Matthew Ort, Barb Board
Superintendent Acklin presented a Friend of Education plaque to Mr. Matthew Ort, HR Manager at Masterbrand Cabinets. Masterbrand has donated $1,000.00 worth of hard maple and hickory to the Industrial Tech program and $50.00 toward the AWFS student trip.
Board approved the following Consent Agenda items:
Special Meeting minutes of June 5, 2007, June 6, 2007, June 7, 2007, and June 10, 2007
Executive Session minutes of June 5, 2007, June 6, 2007, June 7, 2007, and June 10, 2007
Treasurer’s Report
Activity Report
District Annual Review of Safety Plans, Protocols, Procedures, and School Safety Drills Report
Prevailing Wage Rates – Edgar and Douglas Counties
Continuation of all current policies, procedures, and accounting practices of the Shiloh CUSD #1
Continuation of all current contracts and obligations of the Shiloh CUSD #1
Designate District Depository – Hume Bank
District Treasurer – Pat Thompson
School Treasurer Bond in the amount of $1,400,000.00
School Board Recording Secretary – Barb Board
Application of Federal Grants: Title I, II, IID, IV, and V
Close the Newman Grade School playground and asphalt parking area during the summer months from dusk to dawn
Payment of District utilities as they come due for FY08
Permanent transfer of Interest from Working Cash Fund to Education Fund
Corrected Board of Education FY08 Meeting Schedule
Final reading of School Board Policies
2:170 School Board – Procurement of Architectural, Engineering, & Land Surveying Services
4:120 Operational Services – Food Services
6:160 Instruction – English Language Learners
6:310 Instruction – Credit for Alternative Courses and Programs, and Course Substitutions
7:70 Students – Attendance and Truancy
7:130 Students – Student Rights and Responsibilities
7:190 Students – Student Discipline
Spanish Club canoe trip from Turkey Run, September 1-2, 2007
Board approved the Regular and Executive Session minutes of May 21, 2007, and Special Meeting minutes of June 15, 2007.
Board approved the payment of bills as presented.COMMUNICATIONS
Thank you notes from Carole Coartney, Superintendent Acklin, and Terry Sullivan were read. Staff Awards that were presented May 28, 2007, were reviewed.
AUDIENCE TO VISITORS
Brown requested to address the Board as a parent. Parents had received a football practice schedule but practices are not always held according to the schedule. He questioned why the schedule wasn’t followed and the issue of providing a bus to and from practice as Heritage does provide transport. Principal Hettmansberger asked if he had discussed his concerns with the coach; Brown had not.
AMINISTRATIVE REPORTS
Principal Hettmansberger
Honor Rolls for 4th Quarter and 2nd Semester were included in their packet.
May 23 ISTE Gallery Walk: He had attended this event in Springfield with Lesliea Palmer, Amy Kincaid, and Terry Sullivan. Our teachers demonstrated what our classrooms have been doing in technology. Shiloh has become the poster child for the E2T2 Grant.
FY08 ISTE Goals were established: ISTE Activities will be incorporated into all curriculums (just social studies last year). The non-E2T2 grant rooms will participate in the activities that E2T2 rooms did this year. Anticipate being able to spend a sizable amount of grant money to update the non- E2T2 elementary classrooms. Are making plans to hold a Technology Fair showcasing the outstanding use of technology in the Shiloh district.
ISAT Scores: Shiloh elementary (grades 3-8) met Annual Year Progress goals. Was very pleased with the scores. High School scores will hopefully be in later this summer. Highly commended the teachers and students for their serious approach to ISAT testing. Overall grade 3-6 Reading scores went up from 75% to 78%. Grade 7-8 went up from 77% to 80%. Overall Math scores increased from 90% to 91% in grades 3-6 and from 81% to 86% in grades 7-8.
Graduation Ceremonies went very well. Everyone was very respectful of the ceremony. Was very pleased that the evening went so well with no disruptions like some schools have had. Commended the students, parents, and our communities.
Lesliea Palmer and Sandra Minott are in Atlanta, Georgia at the National Education Computing Conference once again showcasing our technology by presenting at the conference.
Superintendent Acklin
Summer Projects are progressing at a nice pace – the new locker installation is in full swing. The lockers are of high quality and should last the lifetime of the building. The rest of the summer projects are also progressing.
Quote received to secure the front doors of the Shiloh building for $3684. Quote includes a buzz-in system with all of the wiring and labor to install. Has talked with Principal Hettmansberger and incoming Superintendent Lewis about the Crisis Management Plan. There needs to be a dry run after school starts.
Federal Grant Report was provided by Mr. Chuck White: Instructional activities for 2006-2007 are included as well as allotments for FY08. We are projected to receive nearly $18,000 less in Title I funds in FY08 compared to FY07. Title I funds should be okay for the next 4-5 years because of personnel shifting.Received notice that we will be receiving an additional $181,000 through the FY08 E2T2 Grant. The
District has received the okay from ISBE to spend money on non-grant equipped rooms after taking care of the existing classrooms required needs.
Will have a “Tentative” Tentative Budget ready before he leaves at the end of the week. As the state numbers become known adjustments will have to be made. Edgar County shows a slight rise in EAV while Douglas County anticipates a 9% drop. Hard and fast numbers should be available in July. Douglas County is 1/3 of our total EAV. This will be a net loss of 2.4% or 51,000 in local tax dollars. If the State comes across with the anticipated $300 increase per student it should all balance out.
BUSINESS
Accepted with regrets the resignations for Janice Graves at the end of the FY08 school year and Mark Smith, IT Teacher.
Approved employment of Corey White, Golf Coach; Jacob Roskovensky, Scholastic Bowl Sponsor; Jody Ervin, Elementary LD Resource Teacher; and Douglas Ivey, IT Teacher.
Approved 3rd Year Renewal of food services contract with Aramark Educational Services.
Approved a $400,000 loan from Working Cash Fund to Education Fund to cover July expenses.
ANNOUNCEMENTS AND DISCUSSION
IASB School Board Convention – November 16-18, 2007: members were asked to let someone in the Unit Office know if they would be arriving on Friday instead of Thursday so rooms would not be lost.
Master Board Member Activities Summary was discussed.
Co-op High School Feasibility Study Results: There were no surprises in the study. Because Paris High School has room it would be the best place financially to have a co-op high school. As for building a new facility, there are no state funds for capital development at this time.
Board entered into Executive Session at 8:33 PM to consider the employment, compensation, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity - 5ILCS 120/2 (c) (1) and discussion of lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.5 ILCS 120/2(c)(21)
Board returned to Open Session at 9:40 PM.
Approved release of Executive Session minutes of September 25, 2006.
Authorized Superintendent to destroy audio recordings of Executive Session minutes of December 2005 and prior.
Set non-union salaries of 7% increase for Dick Wagoner and 4% increase for all others.
Approved Memorandum of Agreement with Mary Kay North allowing four years of retirement incentive payment
Approved part time employment agreement with Linda Lawson effective January 3, 2008.
Approved removal of the relocation and residence clause from Principal’s Hettmansberger’s contract.
The Shiloh CUSD #1 Board of Education meeting of June 25, 2007, adjourned at 9:45 PM.